The Reporting Administrative Officer is responsible for compiling, analyzing, and presenting accurate and timely reports to support decision-making processes within the organization. This role also provides general administrative support, ensuring the smooth operation of reporting systems and maintaining compliance with organizational policies

Key Responsibilities:

1. Data Collection and Reporting:

-Collect and organize data from various departments for accurate reporting.
-Prepare periodic and ad-hoc reports, including financial, operational, and performance data.
-Assist in the development and refinement of reporting templates and tools to streamline processes.
-Ensure data accuracy and integrity through thorough analysis and validation.

2. Analysis and Presentation:

-Analyze data to identify trends, patterns, and areas for improvement.
-Provide detailed reports and presentations to management for review and decision-making.
-Translate complex data into clear, actionable insights.

3. Administrative Support:

-Assist in the preparation of documents, meeting materials, and presentations.
-Coordinate and manage reporting schedules and deadlines.
-Maintain databases, filing systems, and ensure confidentiality of sensitive information.

4. Compliance and Quality Assurance:

-Ensure all reports adhere to legal, regulatory, and internal compliance standards.
-Perform quality checks to ensure reporting accuracy and completeness.

5. Coordination and Communication:

-Serve as the liaison between various departments to gather data and ensure smooth communication.
-Assist in organizing and coordinating meetings related to reporting.
-Handle queries and follow-up actions related to reports.

6. Project Assistance:

-Provide support in managing small office projects or initiatives.
-Assist in tracking project progress and deadlines, ensuring tasks are completed on time.

7. Documentation and Record-Keeping:

-Maintain an organized filing system for confidential and sensitive documents.
-Ensure all office records, including financial and personnel files, are up-to-date and comply with legal and organizational standards.
-Assist in the preparation of reports, presentations, and spreadsheets as requested.

8. Office Management:

-Oversee day-to-day office operations, ensuring a smooth workflow.
-Manage office supplies inventory, ordering when necessary to avoid shortages.
-Maintain office equipment, arranging for repairs and upgrades as needed.

The above statements are intended to indicate the general nature and level of work being performed by employees within this classification.  They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.  Employees in this job may perform other duties as assigned.