This individual will assist in the functions related to overall Facilities and Administration to support the organization's business operations. This will cover Building Operations and Maintenance, Building Security and Safety, General Admin Services, assistance to Space Planning and Construction Works and Compliance and Audit.
Ensures a safe and comfortable work environment for Sagility employees.Specialist - CREST Compliance

Education:
College graduate or graduate of any vocational course (PHI)

Experience:
0 to 2 years experience
Experience in computer and system programming and repairs
Experience in inventory and custodianship tasks
BPO environment preferred

Mandatory Skills:
?Proficient in English (verbal, written)
?Knowledge in MS applications such as Word, Excel, and Powerpoint
?Knowledge in AutoCAD and basic design applications
?Good interpersonal, communication and customer service skills

Preferred Skills:
?Systematic and has organizational skills
?Reporting skills
?Resourcefulness, flexibility and adaptability
?Quick to adopt to company culture
?Good analytical skills
?Proactive, responsive, and displays enthusiasm at work place
?Technically-equipped and attentive to detail
?Strong organizational and multitasking abilities with exceptional attention to detail.
?Ability to handle challenges and emergencies in a composed and effective manner.
?Demonstrated problem-solving skills and the ability to take initiative to resolve issues.

Roles & responsibilities:
COMPLIANCE SPECIALIST
?Manage internal communications related to CREST PH
?Participation in Business Continuity Plan related activities - dissemination of BCP advisory updates, facilities checklist during BCP events.

?Provide emergency or disaster preparedness information through info-campaigns and advisories
?Monitoring of required permits, licenses, and certifications and ensuring these are regularly updated
?Assistance in internal and external audit activities.

Pollution and Environment Control

• Ensure compliance with the requirements of government environment laws, policies, and respective implementing rules and regulations
• Identify significant environmental aspects and impacts of the organization?s operational activities and recommend possible mitigating measures by preparing or improving the company?s Environmental Management Plan and Contingency Plan.
• Attend to all registration requirements and permits of the organization prior to the construction, installation, or operation of possible pollution sources and control facilities
• Ensure that organization?s equipment, systems, and transport vehicles are properly operated and maintained
• Ensure the proper performance, operation, and maintenance of environmental management facilities or systems of the organization, whichever are applicable:
  • Wastewater treatment facilities
  • Air pollution control devices
  • Hazardous waste management storage areas
  • Solid waste segregation/management facilities
  • Environmental monitoring devices such as Continuous Emission Monitoring Systems, Air Monitoring Stations, effluent flow metering/measuring devices, groundwater monitoring wells, and other environmental monitoring devices
• Monitor activities and report results pertaining to the operation and maintenance of pollution control facilities to ensure compliance with government standards
• Monitor the use of chemicals, especially those listed under the Priority Chemicals List and those with Chemical Control Orders, and the generation of solid and hazardous wastes
• Promptly submit required documentation reports or any incident reports that require the attention of government organizations
• Attend technical conferences, hearings, and meetings for matters pertaining to the pollution cases of the organization, if any
• Must always be updated of the requirements of the law
• Coordinate regulatory programs and activities with the city, provincial, municipal governments
• Initiate or improve environmental management activities including awareness campaigns within the organization

Consolidation of Department Monthly Report Requirements, such as but not limited to:

• PEZA Monthly Outsourced Employees Report
• CREST Weekly/Monthly Report
• Monthly Seats Report
• BCP/DRP Seats
• Footfall Report
• BAAF Weekly/Monthly Report

Provide Assistance During Internal and External Compliance and Audit Activities

• Monitoring, coordinating, and responding to CAPA observations
• Regularly conduct internal audit across the existing including all the upcoming sites.
• Assist in internal and external audit and compliance activities
• Provide action plans related to Facilities audit observations

Provide Assistance in CREST and BCP Activities and Events

• Creation of CREST advisories covering all PH sites
• Assists in gathering real-time information on seasonal crises, health and safety awareness, security and safety issues, utilities, and infrastructure, and property maintenance
• Assists in gathering data for CREST?s reports and information campaigns
• Coordinates with utility companies, such as Meralco and Manila Water, for service interruptions
• Assists in evacuation drills and BCP-related activities

General Administration

• Coordinates transactions over CREST Help Desk and CREST Hotline
• Coordination with the Facilities team, admin and technical staff of all sites for important information, advisory updates, and audit-related items
• Provide necessary information to inquiries, especially during BCP events

General Safety and Security

• Protects the organization?s assets by upholding the principles of the Quality Information Security Management System (QISMS).
• Ensures confidentiality, integrity, and availability of information critical to fulfilling the organization?s business functions.

The above statements are intended to indicate the general nature and level of work being performed by employees within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job. Employees in this job may perform other duties as assigned.

Quezon City, Bridgetowne ZetaPhilippines