This individual will assist in the functions related to overall Facilities and Administration to support the organization's business operations. This will cover Building Operations and Maintenance, Building Security and Safety, General Admin Services, assistance to Space Planning and Construction Works and Compliance and Audit.Project and Compliance Officer (Bohol)

Education:

• College graduate or graduate of any vocational course (PHI)

Experience:

• 2 to 4 years experience (PHI)

• Experience in Office Management and Administration, and Compliance

• Experience in Building Operations and Maintenance

• Experience in Finance-related tasks, Inventory Maintenance, Development and Implementation of Policies, Procedures, and Guidelines

• Ensures compliance with regulatory and statutory requirements; assist in the processing of registration requirements and permit renewals

Mandatory Skills:

• Proficient in English (verbal, written)

• Knowledge in MS applications such as Word, Excel, and Powerpoint

• Customer service and communication skills

• Planning and organizing skills

• Proactive problem-solving skills and the ability to handle challenges with a solution-oriented approach.

Preferred Skills:

• Reporting, presentation, and analytical skills

• Crisis management skills

• Resourcefulness, flexibility and adaptability

• Quick to adopt to company culture

• Good analytical skills

• Proactive, responsive, and displays enthusiasm at work place

• Technically-equipped and attentive to detail

• Strong organizational and multitasking abilities with exceptional attention to detail.

Roles & responsibilities:

MANAGES INTERNAL COMMUNICATIONS RELATED TO CREST BOHOL

• CREST?s memorandums, events, site updates, advisories, etc.
• CREST?s information campaigns (on seasonal crises, emergency preparedness, health and safety awareness, security issues, utilities and infrastructure, and property maintenance)
• Design infographic materials disseminated through print, e-mail blasts, and other media
• Standardization of site promotional materials, rules and policies, instruction materials, etc.
• Develop CREST?s weekly and monthly reports, review and update methods and procedures, and other QMS documentation

BCP-RELATED ACTIVITIES AND EVENTS

• Manages internal communications, advisory updates, and BCP (Facilities compliance) checklist during disasters such as typhoons, fire, earthquake, evacuation drills
• Provides emergency or disaster preparedness information through infographics, advisories, and educational videos
• Active participation in BCP drills, tabletops, and activities

PROJECTS AND FIT-OUT

• Work with CREST Projects Team for renovation, reconfiguration, new site fit-out works, seat movements, etc.

BUILDING SECURITY AND SAFETY

• Ensures safe and secure environment at all times
• Manages the security guards and closely monitors and implements the security program and SOPs during operations
• Ensures CCTV and Security Access Systems are properly monitored, recorded, and administered at all times
• Assist in Occupational Safety and Health activities, ensure that the Iloilo sites are OSH and ISO 45001 compliant

COMPLIANCE AND AUDIT

• Ensures that all the required permits and licenses from of each site are met and regularly being updated.
• Regularly conduct internal audit across the existing including all the upcoming sites.
• Assists internal and external audits and manages observations to ensure no non-compliance
• Prior to occupancy of a new site, shall coordinate with the Projects and Compliance Team for compliance requirements of the site
• Prior to external or internal audit works; in collaboration with the Compliance, Audit and Certification Department, he/she will be working with them to ensure that CREST is prepared for the audit.
• Plan and propose process improvement projects and cost effective use of these major facilities and equipment.

ESG (Environment-related Activities)

• Regular submission of ESG (Environment) report to Global Team
• Regular monitoring of utilities consumption and other information needed for ESG Scope 1, 2, 3 emissions
• Coordination with the Facilities team for ESG initiatives and reports
• Participation in the regular ESG governance meetings with other geographies

The above statements are intended to indicate the general nature and level of work being performed by employees within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job. Employees in this job may perform other duties as assigned.

Tagbilaran City, Tower 1 Sagility BuildingPhilippines